Administrative Assistant

Job CategoryOffice Admin & Legal
Position TypeContract
Application Deadline December 31, 2021
Experience Required3 years
Job Duration3 months
Education RequiredCollege Diploma

Administrative Assistant – Pharmaceuticals
Victoriaville (3 Month Contract) / Adjoint administrative – Division des produits établis (Victoriaville) (Contrat 3 mois)

Our client is a global healthcare leader that helps people live more fully at all stages of life. Their portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines, with 109,000 colleagues serving people in more than 160 countries.

Status: Temporary, Full Time (3 months)

Position Overview:

This position is mainly responsible for providing secretarial and administrative assistance to the Site Director. In addition, this role communicates business-relevant information and organizational changes in a way that attempts to maintain a positive image of the site.


• Provides secretarial and administrative services utilizing Microsoft Office, MS TEAMS, fax, photocopy, distribution of mail, transcription, etc.
• Prepares correspondence; compose professional correspondence for signature of others
• Create and propose messages, presentations, internal memos, forms and newsletters, and prepares interacts with management and handles sensitive and confidential information, for example, business issues, management decisions, liaison with inside and outside senior management
• Prioritizes workflow and coordinates workflow after consulting with the Site Director or his substitute
• Assists management in determining administrative needs
• Develops and maintains systems for filing, correspondence flow, etc.
• Coordinates travel and hotel arrangements for group sessions and/or meetings requiring internal and external participation often involving senior management, independently
• Initiates and processes the ordering for materials, treats invoices for payment
• Other duties as required or delegated
• Efficient collaboration with all internal and external partners of the organization.
• Achieve and main high service levels and quality.

Required Education and Experience:

• High School graduation plus specific courses.
• 2 to 3 years of experience in similar role.
• Self-starting and able to adapt work priorities in response to complex or changing environment.
• Analytical skills to identify root-causes quickly resolve problems.
• Excellence in local language and English (both written and spoken).

If you are interested in this challenging and exciting opportunity, and you meet the requirements, please contact me at your earliest convenience either vie email or telephone.
Please note, we do thank those that are interested however, only qualified applicants will be contacted.
Audene Walker
[email protected]
MaxSys Staffing & Consulting
Halifax, NS

tel: 902-444-3305   
fax: 902-444-3306