Administrative Assistant

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID27723
Position TypeContract
Application Deadline March 31, 2021
Experience Required1 year
Job DurationTemporary
Education RequiredN/A

MaxSys is currently looking for an Administrative Assistant role with our client in the west end.
 
THIS CONTRACT GOES FOR 1 YEAR WITH A CHANCE OF EXTENSION
 
Qualifications:
 
Education:
• Secondary school diploma is required
• College Diploma (2 year program) Office Administration or related discipline or equivalent work experience
Key Responsibilities that can be possible:
• Provide administrative support to one or more managers or directors as assigned. May provide back up support to higher-level management, as needed.
• Act as link between senior management and staff, outside agencies and the public.
• Calendar management, travel arrangements and expense and processing of expense reports for management.
• Responsibilities include all administrative functions of the department(s); answering and screening calls, managing correspondence and scheduling couriers, responding to inquiries, scheduling appointments and arranging meetings, planning events, creating or modifying business documents, preparing presentations from source materials, handling teleconference set ups, acting as a liaison for remote access issues.
• Coordinates and maintains departmental files in compliance with corporate and government regulations.
• May include support for tracing and/or tracking budget expenditures.
• Other miscellaneous duties as may be required.
Experience:
• 1-3 years relevant administrative experience who assisted executives and higher
• Strong organizational skills and ability to manage multiple tasks and priorities.
• Ability to clearly, concisely and accurately convey communications.
• Ability to form and develop interpersonal, professional relationships; display socially and professionally appropriate behavior.
• Detail-oriented.
• Ability to handle confidential or business-sensitive information
• Basic to intermediate knowledge and understanding of business processes and requirements.
• Job requires daily use of basic computer software like MS Office (Word, Excel and PowerPoint) as well as Lotus Notes and Internet.
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*