Administrative Assistant, Intermediate Position( Must have a Security Clearance)

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID21499
Position TypeContract
Application Deadline February 28, 2020
Experience Required1 year
Job DurationTemporary
Education RequiredN/A

MaxSys is currently looking for a Bilingual Administrative Assistant, Intermediate position for our Federal Client.
 
Minimum mandatory criteria:

Resources must have a:
• Must clearly demonstrate 1 year experience within the past 2 years; organizes, arranges and provides logistics and administrative support for travel, meetings and other events. Manages the executive’s agenda and flow of work, sets priorities.
• Must clearly demonstrate 1 year experience within the past 2 years; prepares correspondence, assembles information from various sources to prepare meeting binders and answers requests for information. Ensures that all issues are handled according to priority
• Must clearly demonstrate 1 year  experience within the past 2 years; participates in working groups and project teams. Carries out small-scale projects related to Division activities.
• Must clearly demonstrate 1 year experience within the past 2 years; coordinating the development and implementation of streamlined divisional processes for the receipt, tracking, filing, bring forwards and follow up for all correspondence, briefing notes, speeches and documentation. Follows-up on issues related to the tracking system
 
Education: Secondary school diploma or an acceptable combination of education, training and relevant work experience
Experience: 12 months relevant experience.
 
Typical duties may include:
• Provide administrative services Such as agenda management, filing, document disposal, etc.
• Provide support to managers within office
• Assisting in the preparation of correspondence, reports, statements and other documents
• Maintaining office supplies inventory
• Processing of applications and forms
• Maintaining databases, spreadsheets, and inventory information
• Inputting and updating changes to meeting and appointment schedules
• Arranging for telephones, e-mail accounts and equipment for new personnel
• Answering queries from the general public
• Using electronic reference tools for the purposes of researching and resolving client inquiries
• Assembling and disseminating correspondence and briefing materials
• Maintaining office equipment and arranging for service
• Completing courier forms and dispatching couriers and
• Processing and tracking correspondence (internal and external)

Language: Bilingual
Security Clearance: Enhanced

If you meet all the above requirements, please send your resume today to Sola Salako at:

o.salako@maxsys.ca  
 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*