Administrative Coordinator (Must have a Security Clearance)

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID28820
Position TypeContract
Application Deadline May 30, 2021
Experience Required3 years
Job DurationTemporary
Education RequiredN/A

MaxSys is currently looking for an Administrative Coordinator for our Federal Client.
THIS IS WORK FROM HOME!
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Experience in providing administrative support services for an organization, including processing mail as well as logistical arrangements for meetings.
• Experience in screening and directing requests and documents.
• Experience in preparing documents and manipulating data to produce reports using MSWord and Excel.
• Experience in making domestic and international travel arrangements and processing travel claims.
• Experience in coordinating the logistics of large meetings involving participants from external organizations.
• Experience in providing financial services including assessing the cost implications for goods, supplies and services.
• Experience with executive correspondence and briefing notes procedures and guidelines.
Duties that may include, but not limited to:
• Providing guidance and training to junior support staff
• Taking general, not verbatim, minutes at meetings
• Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents
• Making travel reservations, developing itinerary and preparing travel expense claims
• Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
• Reading incoming correspondence and flagging items of importance or preparing summaries
• Processing invoices, expenditures, receipts and other financial information
• Maintaining inventories, databases and records
• Maintaining office supplies and equipment
• Composing and signing replies to general inquiries and drafting more difficult correspondence for signature
• Developing and maintaining administrative programs and procedures
• Participating in senior management meetings
• Assembling and disseminating correspondence and briefing materials for senior management
• Planning and organizing project teams
• Reviewing the effectiveness of operations
• Administering operational budgets and programs, analyzing expenditures
• Providing solutions on issues related to procurement, telecommunications, accommodation, training and administration
• Providing management with advice on various policies, procedures and directives
• Managing the daily office operations and coordinating the agenda
Language: Bilingual – Fluent
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*