|Job Category||Office Admin & Legal|
|Application Deadline||May 30, 2021|
|Experience Required||3 years|
MaxSys is currently looking for an Administrative Coordinator for our Federal Client.
THIS IS WORK FROM HOME!
Secondary school diploma is required
Experience in providing administrative support services for an organization, including processing mail as well as logistical arrangements for meetings.
Experience in screening and directing requests and documents.
Experience in preparing documents and manipulating data to produce reports using MSWord and Excel.
Experience in making domestic and international travel arrangements and processing travel claims.
Experience in coordinating the logistics of large meetings involving participants from external organizations.
Experience in providing financial services including assessing the cost implications for goods, supplies and services.
Experience with executive correspondence and briefing notes procedures and guidelines.
Duties that may include, but not limited to:
Providing guidance and training to junior support staff
Taking general, not verbatim, minutes at meetings
Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents
Making travel reservations, developing itinerary and preparing travel expense claims
Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
Reading incoming correspondence and flagging items of importance or preparing summaries
Processing invoices, expenditures, receipts and other financial information
Maintaining inventories, databases and records
Maintaining office supplies and equipment
Composing and signing replies to general inquiries and drafting more difficult correspondence for signature
Developing and maintaining administrative programs and procedures
Participating in senior management meetings
Assembling and disseminating correspondence and briefing materials for senior management
Planning and organizing project teams
Reviewing the effectiveness of operations
Administering operational budgets and programs, analyzing expenditures
Providing solutions on issues related to procurement, telecommunications, accommodation, training and administration
Providing management with advice on various policies, procedures and directives
Managing the daily office operations and coordinating the agenda
Language: Bilingual Fluent
Security Clearance: Secret Level
If you meet all the above requirements, please send your resume today to Katherine Spallin at:
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*