Administrative Services, Intermediate (Must have a Secret Clearance)

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID20048
Position TypeContract
Application Deadline November 29, 2019
Experience Required3 years
Job DurationTemporary
Education RequiredN/A

MaxSys is currently looking for an Administrative Services, Intermediate for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Must clearly demonstrate 3 years’ experience within the past 5 years
• Must be proficient in Microsoft Office
Duties may include, but not limited to:
Adapts, implements and maintains administrative methods and processes for the executive’s and/or manager’s office. Provides input to the development, implementation and monitoring of the administrative systems and processes in consultation with functional specialists.
Organizes, arranges and provides logistics and administrative support for, travel, meetings, working groups and other events. Schedules the executive’s and/or manager’s agenda; assembles information to prepare meeting binders. Provides executive and/or manager with a summary of issues and expected times for responses and provides appropriate documentation
Provides central coordination (reception, screening, distribution) and liaison for all communications to and from the executive’s and/or manager’s office; including correspondence, files, reports, enquiries and requests for services (HR, training, etc.); follows up on issues and action items; prepares routine correspondence reviews material to ensure quality and consistency and answers requests for general information.
Maintains tracking, filing, databases, and reference systems for the organization, including receipt, tracking, filing, bring forwards and follow ups for all documentation, correspondence, briefing notes and speeches.
Searches, selects and organizes background information; updates data and information and prepares recurring reports. Requests, searches and compiles information for the preparation of meetings and briefing documents, and formats reports and presentations.
Participates in working groups and project teams. Carries out assigned small-scale projects related to organization’s activities.
Language: Bilingual – Fluent
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*