Document Management Representative

LocationToronto
Job CategoryOffice Admin & Legal
SP-ID22053
Position TypeContract
Application Deadline March 31, 2020
Experience RequiredN/A
Job DurationTemporary
Education RequiredN/A

Job Summary:  
Process all incoming documents received through  eChannel, email, fax and paper following a structured set of procedures which includes preparing, scanning, searching, classifying, routing, data entry, etc. of documents.
Major Duties & Responsibilities
The following duties are performed on a rotational basis.
1.            Open and sort incoming documents into specific categories. 
2.            Prepare incoming documents for scanning  by:
•             inserting specific bar-coded separator sheets/cover memos between each document unit
•             delivering prepped mail for scanning, adhering to specific drop off times
3.            Scan all incoming claim/account related documents by:
•             preparing documents for batch scanning for release to validation
•             determining the types of documents to be scanned and ensuring appropriate information is entered into the scanning software
•             processing documents which require priority scanning
•             storing, transporting and recording tracking information associated with hard copy documents after scanning
•             recycling paper documents based on specific purging/retention schedule
4.            Conduct a quality control review of document images to correct errors and enhance document quality by separating and classifying images according to document types and validating the results using system software including rejections and quality enhancement of images
5.            Search and match documents to ensure correct routing and electronic image storage by:
6.            Perform daily inspection  of batch scanners
7.            Process conversion requests of employer firm file microfiche to centralized electronic archive as requested by internal business partners by:
8.            Perform other related duties as assigned or required.

To apply, please send updated resume tos.ankanamoole@maxsys.ca