Executive Assistant (Must have or be eligible for a Security Clearance)

LocationVancouver
Job CategoryOffice Admin & Legal
SP-ID24961
Position TypeContract
Application Deadline October 31, 2020
Experience Required4 years
Job DurationTemporary
Education RequiredN/A

**IN ANTICIPATION OF UPCOMING NEEDS**
 
MaxSys is currently looking for Executive Assistant Candidates for our federal clients.
 
MANDATORY REQUIREMENTS:
 
Education: 
 
• Secondary school diploma
 
Resources must have:
 
• Familiarity with the Client Department or Agency’s office management practices and electronic correspondence/document tracking system
• Excellent writing, analytical, organizational and communication skills and
• The ability to prioritize their workload, as there may be multiple projects or assignments with conflicting deadlines and ongoing responsibilities
 
Experience:
 
• Minimum of 48 months experience as an Executive or Administrative Assistant including 24 months experience as an Executive Assistant within the federal government.
 
Typical Duties May Include:
 
• Managing calendars for senior staff
• Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
• Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests
• Composing, editing and verifying a wide range of materials to reflect senior staff’s preferences and the awareness of audience reaction
• are reflected
• Ensuring proper attention is given to the wider government issues and their relationship to departmental issues and events
• Routing and tracking items for review or signature, to and from the office
• Creating and presenting a variety of reports and
• Recording meeting minutes
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at:
 
k.spallin@maxsys.ca
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you*