Executive Assistant, Senior ( Must have a Security Clerance

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID20172
Position TypeContract
Application Deadline November 25, 2019
Experience Required3 years
Job DurationTemporary
Education RequiredN/A

MaxSys is currently looking for an Executive Assistant, Senior, for our Federal Client.
 
Qualifications:
 
Minimum mandatory criteria:

Education: Secondary school diploma or an acceptable combination of education, training and relevant work experience.
 
Experience:
• 48 months experience as an Executive or Administrative Assistant including 24 months experience as an Executive Assistant within the federal government.
• Minimum of 4 consecutive months of experience successfully managing changing priorities in a fast paced environment.  Experience must be in a Director General’s Office (DGO) or an Assistant Deputy Minister’s Office (ADM)
• Experience using a ministerial correspondence tracking system
 
Duties may include, but not limited to:
 
• Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services.
• Composing, editing and verifying a wide range of materials to reflect senior staff’s preferences and awareness of audience reaction.
• Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests.
• Ensuring proper attention is given to the wider government issues and their relationship to departmental issues and events.
• Routing and tracking items for review or signature, to and from the office.
• Creating and presenting a variety of reports.
• Managing calendars for senior staff and managers
• Preparing background materials
• Organizing meetings and teleconferences
• Maintaining an electronic and hard copy filing system
• Coordinating and providing office logistics including packages for meetings and photocopying.
• Assembling and disseminating correspondence and briefing materials
• Booking and processing travel claims and invoices.
• Answering phone calls.
• Greeting guests visiting the sector.
• Scheduling in calendar.
 
Language: Bilingual
Security Clearance:  Enhanced

If you meet all the above requirements, please send your resume today to Sola Salako at

o.salako@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*