|Job Category||Office Admin & Legal|
|Application Deadline||November 25, 2019|
|Experience Required||3 years|
MaxSys is currently looking for an Executive Assistant, Senior, for our Federal Client.
Minimum mandatory criteria:
Education: Secondary school diploma or an acceptable combination of education, training and relevant work experience.
48 months experience as an Executive or Administrative Assistant including 24 months experience as an Executive Assistant within the federal government.
Minimum of 4 consecutive months of experience successfully managing changing priorities in a fast paced environment. Experience must be in a Director Generals Office (DGO) or an Assistant Deputy Ministers Office (ADM)
Experience using a ministerial correspondence tracking system
Duties may include, but not limited to:
Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services.
Composing, editing and verifying a wide range of materials to reflect senior staff’s preferences and awareness of audience reaction.
Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests.
Ensuring proper attention is given to the wider government issues and their relationship to departmental issues and events.
Routing and tracking items for review or signature, to and from the office.
Creating and presenting a variety of reports.
Managing calendars for senior staff and managers
Preparing background materials
Organizing meetings and teleconferences
Maintaining an electronic and hard copy filing system
Coordinating and providing office logistics including packages for meetings and photocopying.
Assembling and disseminating correspondence and briefing materials
Booking and processing travel claims and invoices.
Answering phone calls.
Greeting guests visiting the sector.
Scheduling in calendar.
Security Clearance: Enhanced
If you meet all the above requirements, please send your resume today to Sola Salako at
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*