Finance-Compliance & Logistics Coordinator

LocationToronto
Job CategoryManufacturing Assembly
SP-ID27192
Position TypeContract
Application Deadline February 13, 2021
Experience RequiredN/A
Job Duration1 year
Education RequiredN/A

Our client in the Banking industry is seeking a Finance-Compliance & Logistics Coordinator in Toronto. This is a 12 months contract.
 
Role Mandate:
The Compliance & Logistics Coordinator is accountable for providing high quality, report processing, project support, analytical, and administrative support to the Automotive Finance team. This role is accountable to provide the analysis, reporting and subject matter expertise in support of the Canadian Commercial Banking (CCB) Automotive Finance business to help inform both strategic and tactical decisions and help ensure the overall CCB business operations are cost effective and efficient. This role is accountable to maintain and update information, and generate reports involving, but not limited to:
• Expenses
• Compliance
• Technology
• Portfolio
• customer information
• training
• information risk
The role is also accountable for providing operational and administrative support to the business on activities that span a variety of timeframes. This role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the overall CFD business operations.
Group Makeup:
This person will work on a team of 5 others that perform similar, although some team members will skew more focused on logistics and compliance, whilst others will be more focused on operational risk. This team supports the bank’s Automotive Finance Canada-wide (~175 people total).
Role Responsibilities Include (but are not limited to):
Reporting (50%+ of their responsibilities)
• Creates, maintains, and enters Operational Risk information into databases for reporting to the bank’s  executives. Liaises with internal stakeholders to ensure that timely and
accurate updates are received within stringent timelines. Escalate where necessary
• Prepare reporting on FTE related requirements as well as NIX related items such as wireless devices, travel management, tuition reimbursement.
• Prepare and maintain quarterly attestations and advise management of any inaccuracies. Keep up to date on changes to, processes, P&P and technologies to remain diligent in providing consistent work flows.
Financial Administration:
• Ensures all authority limits (expenses) are in place and corporate cards are arranged for new hires within the teams.
• Audit financial (HGL) reports citing irregularities and escalating issues for action.
Human Resources Administration:
• Act as back up to Logistics Manager to provide technological and physical support for logistical requirements of all department users
o Maintain asset database and updates moves/adds/delete as required to ensure information is current.
o Assign tickets and monitor the Logistics website to ensure the timely delivery on all requests. Monitor outstanding tickets ensuring timely resolution of outages, which could impact Direct Banking. Escalate all outstanding tickets to the Technology and Operations support groups.
o Monitor and provide daily and monthly reporting on Password Reset findings recommending password reset process improvements when identified.
o Act as the primary contact for external vendors
• Support the onboarding for new hires and offboarding process for exiting employees in conjunction with other Admin Team members.
• Coordinates/processes physical resources requirements for incoming/outgoing staff and contractors to support integration into the unit (technology hardware, IDs and access)
• Maintain and track staff vacations and absences in accordance with the bank’s guidelines to ensure consistency in entitlement and to determine staff availability. Escalates issues for resolution.
General Office Administration:
• Maintain documentation on accesses not covered by AVESKA.
• Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.
• Other duties as assigned by the Management team of Automotive Finance
Business Support:
• Maintain authorization documentation for expense limits for the team.
• Where applicable, update and maintain databases ensuring accuracy and consistency of information.
• Administer Sharepoint, Shared Drive, Portals and other applicable Business Managed Applications Livelink, and Virtual Data Room to ensure only authorized users have access; Maintain all applicable Sharepoint sites for the Automotive Finance team.
Risk and Control:
• Generate and audit relevant reports such as monthly Suspense account audits and distribute to appropriate Admin Team members.
• Ensure operational effectiveness/risk and compliance practices are adhered in a timely manner as per the bank standards; where applicable:
o Support the completion of access certification (Aveksa)
o Support the Information & Technology Asset Management (ITAM) process
o Maintain documentation of Annual Discretionary Letters for credit limits
Must-Have Skills:
• Strong computer skills- MS Word, Excel, Outlook, etc.
• Strong data entry skills- both in accuracy and speed
• Ability to work with minimal supervision and meet required SLA’s
• Professional candor, particularly in their writing via email
• Detail oriented working style
• Ability to follow up consistently with applicable action owners
o Note that a significant portion of the role is following up with action owners to ensure proper steps have been taken and logged
Nice-to-Have Skills:
• Previous back office support experience
• Previous compliance background
 
Candidates must live in Canada and possess a valid work permit.
 
If you believe that you are a good fit for this position, please send your resume to Neethu Vaishakh at
n.vaishakh@maxsys.ca