Property Administrator

Job CategoryOffice Admin & Legal
Position TypeFull Time
Application Deadline October 9, 2020
Experience Required2 years
Job DurationPermanent
Education RequiredHigh School

Provide property management office administration and maintenance support

Rent Collection and Arrears Management – including rent geared to income calculations, preparing and mailing rent notices, entry of rental & other payments into Yardi, serving all legal notices in relation to non-payment of rent and other related issues under the RTA and HSA

Work Order Processing and Maintenance Management – distributing work orders to superintendents, receiving and updating work orders on a daily basis. Scheduling and follow up of contractor work (plaster, painting, flooring, etc)

Vacancy Management – processing Notices to Vacate, Acknowledgement to tenants, scheduling inspections, creating work orders for unit preparation by superintendents and contractors. Processing former tenant files

Annual Rent Review process – sending, receiving, processing all yearly rent reviews

Lease Administration – preparing leases and conducting lease interviews, completing all documentation including tenant set up to new unit

Customer Service and Tenant Liaison – Providing exceptional service and responding to tenant enquiries on a timely basis
Tenant File Administration – processing parking registration, transfer applications, mailing, filing

Utilizing Company and client computer software – Yardi, HMS, Easytrac, Axiom

Providing various daily, weekly and monthly Management reporting

Give direction and delegate to maintenance staff

Other duties as assigned

To succeed in this role, the candidate must possess the following combination of education, experience and skills:
2 or more years’ experience in residential property management and knowledge of property administrative and maintenance practices

Knowledge of various legislations, including the RTA (Resident Tenancy Act), HSA (Housing Services Act)
Skilled in completing various RGI calculations

Strong communication skills both written and verbal
Knowledge and experience of LTB proceedings as it relates to the process of serving Notices relating to non-rental payments, anti-social behavior, illegal activity, etc.

Strong customer service orientation and delivery
Ability to respond and express ideas clearly in written and oral communication

Experience utilizing Yardi or similar financial software
Ability to work both independently and as a part of a team

Proficient in MS Word, Excel, Outlook
Sound analytical and problem solving skills.
Proven organizational skills and ability to meet deadlines
Demonstrates a high degree of integrity
resumes to: