Senior Administrative Assistant, General (Must have a security clearance or be eligible for one)

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID20540
Position TypeContract
Application Deadline December 31, 2019
Experience Required3 years
Job DurationTemporary
Education RequiredN/A

**IN ANTICIPATION OF UPCOMING NEEDS**
 
MaxSys is currently looking for Senior Administrative Assistant, General Candidates for our federal clients.
 
MANDATORY REQUIREMENTS:
 
Education: 
 
• Secondary school diploma
 
Experience:
 
• Minimum of 36 months of relevant experience.
 
Typical Duties May Include:
 
• Providing guidance and training to junior support staff
• Taking general, not verbatim, minutes at meetings
• Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents
• Making travel reservations, developing itinerary and preparing travel expense claims
• Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
• Reading incoming correspondence and flagging items of importance or preparing summaries
• Processing invoices, expenditures, receipts and other financial information
• Maintaining inventories, databases and records
• Maintaining office supplies and equipment
• Composing and signing replies to general inquiries and drafting more difficult correspondence for signature
• Developing and maintaining administrative programs and procedures
• Participating in senior management meetings
• Assembling and disseminating correspondence and briefing materials for senior management
• Planning and organizing project teams
• Reviewing the effectiveness of operations
• Administering operational budgets and programs, analyzing expenditures
• Providing solutions on issues related to procurement, telecommunications, accommodation, training and administration
• Providing management with advice on various policies, procedures and directives
• Managing the daily office operations and coordinating the agenda
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at:
 
k.spallin@maxsys.ca
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*