***WON CONTRACT*** Senior Finance Clerk (Must have a Security Clearance)

LocationOttawa
Job CategoryOffice Admin & Legal
SP-ID20636
Position TypeContract
Application Deadline December 31, 2019
Experience Required2 years
Job DurationTemporary
Education RequiredN/A

***WON CONTRACT***
 
MaxSys is currently looking for a Senior Finance Clerk for our Federal Client.
Qualifications:
 
Education:
 
• Secondary school diploma is required
 
Experience:
 
• Minimum of two (2) years of relevant professional work experience providing financial services to the Government of Canada (goc). Each work experience must have a minimum duration of six (6) months
• Relevant experience using various software such as SAP/IFMS for procurement and financial modules and Microsoft suite (Excel, Outlook and Word) to respond different customer inquiries, to maintain databases and spreadsheets up to date
• Experience in matching invoices to contractual documents in compliance with policies and procedures. (Contract clauses, financial coding, and financial signing authority, ensure proper FAA S.34 approval is obtained, etc.) Experience in monitoring transactions, clearing the suspense account, etc
• Experience in assisting with year-end closing financial activities (PAYEs, RAYEs, closing of commitment balance or rollover to next fiscal year, etc)
• Experience in creating, correcting and/or adjusting fund commitments, fund reservations requests; ensure proper FAA S.32 approval is obtained;
• Experience in creating Interdepartmental Settlements (IS)
 
Duties may include, but not limited to:
 
The work to be performed will be related but not limited to:
 
Administrative:
 
• Monitor centralized mailboxes and takes action on a daily basis;
• Pick-up and drop-off mail twice daily;
• Assist other staff with regular sector business and/or urgent requests on a daily basis;
• Create Financial Signing Authority (FSA) cards for CMS using the new PPMI tool & update the FSA list when required;
• Attend staff meetings as required;
• Support the Facilities project priorities.
 
Procurement:
 
• Process procurement documents for goods and services provided by the Project and Contracting authority such as purchase requisitions (PR’s), purchase orders, standing offers, Specific Service Agreements (SSA’s), work orders, etc.;
• Ensure proper financial coding and proper FAA S.32 approval are on the Purchase Requisitions PR’s before uploading them in IFMS (SAP);
• Liaise with Contracts and Material Management (CMM) for procurement requests when required and assist clients with procurement needs on a daily basis;
• Accounts payable operations to support all procurement activities.
 
Financial:
 
• Process accounts payables invoices for goods and services in compliance with policies and procedures (invoice verification: verify the accuracy of invoices against terms in contracts and/or agreements, obtains manager’s FAA S.34 signature, verify the financial delegation of managers signing S.32 and S.34);
• Monitor all CMS outstanding commitments on a monthly basis;
• Advise management team on regular expenditures forecasts and challenges as requested;
• Assist managers with non-salary forecasting;
• Assist with year-end closing activities (PAYEs, RAYEs, closing of commitment balance or rollover to next fiscal year, etc.);
• Create, correct and/or adjust fund commitments, fund reservations requests; ensure proper FAA S.32 approval is obtained;
• Create Interdepartmental Settlements (IS) coding transactions, monitor and clear the suspense account on a monthly basis; Provide IS codes to other governmental agencies;
• Create process and correct entries of Journal Vouchers as needed (commitment adjustments, coding changes, recoveries, etc.).
 
Language: Bilingual – Fluent
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
 
 k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*